Improving Employee Productivity: 6 Ways Technology Can Help

The performance of employees can make or break a business. If you have a lethargic and inefficient workforce, this will bring down the overall standard of your company. If your staff members are motivated and productive, however, they can take your organization to the next level.
One issue with this is that it is not easy to have an entire team that performs with maximum efficiency and effectiveness. Not only will certain employees be faced with fluid and complex roles, but the ever-evolving workplace in this digital world means processes are always changing – which means staff members are always having to adapt and stay ahead of the curve.
Fortunately, workplace productivity hacks can be found in the form of technology. Rather than employees having to meet their productivity targets on their own, technology can be used to support their efforts.
If you’re eager to utilize technology in this way for your business but not sure where to begin, here are six ways it can help improve employee productivity.

1. Track their performance

What are your employees doing right? What are they doing wrong? Without watching over their shoulders at all times, it can be tricky to figure out just how effective they have been in their roles. Thankfully, you can use the power of technology to keep an accurate track of how they are performing.
It’s even possible if you have remote workers. Say your business relies on business reps that visit multiple homes each day as part of their job. Previously you would have had to trust your employees to provide feedback about how their workday went or simply base their performance on sales figures. With a specialist rep tracker, however, you can gain clarity into their performance due to the data it supplies.
With this type of insight, you can put into action ways for underperforming employees to improve their productivity.

2. Easy communication

If 2020 has shown the business world anything, it’s that there are many versatile ways for your employees to communicate digitally. This can range from video conferences to text conversations.
Now you might think it is better to chat in-person if all of your workers are in the same office, but this can lead to a slowdown in productivity. For instance, do you have to conduct a meeting each morning? Instead of going with this approach, you could send over a quick briefing via text which does the same job in a matter of seconds.
What if your staff members are all in different locations? In this case, video conferencing allows everyone to stay connected, which cuts out any unnecessary delays.

3. Work on the cloud

Cloud technology has helped to revolutionize how businesses operate in this current age. There’s a reason why it is said 85% of companies worldwide are using the cloud to store information. However, it can be much more than simply a destination for your files and data to be sent.
In fact, cloud technology presents the ideal opportunity for your employees to work and collaborate. Projects can be placed on the cloud. All employees can then access this project from wherever they are, working together in real-time where they can see what additions and edits have been made by others.
This is a much more efficient approach than, say, someone working on a text document, sending it by email to another employee for editing, and then sending it to a manager for final approval.

4. Flexible working

When you combine the previous two points about communication and cloud technology and add these to devices like smartphones, tablets, and laptops, you are presented with the benefit of a flexible work environment. This means employees can be agile and mobile without needing to miss out on any important work information.
The result of this means your employees can work from home, in a hotel room, in a different country, etc., yet remain connected to your business. They can still participate in group discussions and collaborate on projects with others.
This has two main benefits. Firstly, it will improve productivity. Employees won’t have to waste time with their daily commute to the office for a start. Secondly, morale levels will also be boosted. When staff members are presented with a flexible work lifestyle, they are going to respond to this in a positive manner.

5. Simplify daily tasks

Each day your employees have to complete multiple small tasks during their time at work. These tasks might be mundane and only take a few seconds or minutes to complete, but the time they eat up can soon add up.
Instead of letting your staff members deal with these rudimentary tasks, allow technology to simplify them – or just remove the tasks from their work schedule altogether. Due to the power of AI and automation, technology can complete more tasks than you may think.
There are numerous benefits gained from automating tasks. It frees up time for your employees to complete more important work, and their morale won’t be affected by dealing with banal tasks. It also removes the possibility of human error from the equation.

6. Receive feedback from your employees

Yes, you can ask your employees directly for feedback. However, they might not be so forthcoming with comments when asked in this way. They may fear that criticizing a certain process or their current situation could land them in hot water.
One way of circumventing this issue is by using an employee engagement tool. Tools like these allow you to send out anonymous surveys for your staff members to complete. Plus, instead of having to go through all of this information manually, the tool can provide a generalization of the comments provided.
When you gain valuable feedback from your employees, you can learn the best methods to improve the productivity and general efficiency of your business. After all, nobody will know your business better than those that are in the thick of the action each day.


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